Job Summary:

Responsible for the daily operations of the Court Clerk’s Office, including overseeing the maintenance of all case files, dealing with the public, performing in-court clerk duties, and ensuring that all cases efficiently flow through the judicial system.

Major Tasks and Responsibilities:

This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs general office duties, including answering phones, greeting court patrons, filing, data entry, and other clerical duties and responsibilities.
• Provides clerical support to the Court Administrator, Judge, and presenting officer/prosecutor as requested and necessary.
• Drafts documents for the Judge as directed.
• Maintains courtroom so that it is clean, presentable, and safe.
• Maintains all court files.
• Receives and posts daily mail in a timely manner.
• Provides necessary paperwork for court customers.
• Coordinates with the Finance department for receiving fines and fees paid into the registry of the Tribal Court.
• Attends and records assigned hearings and performs required in-court clerk functions, including assisting judges in their in-court duties.
• Creates archive list for closed court files and sends/retrieves files to and from archives.
• Gathers and keeps yearly case statistics as assigned by the Court Administrator.
• Oversees the scheduling and tracking of all cases in the Court, maintaining court dockets and calendars.
• Carrying out procedures for convening the Muckleshoot Court of Appeals.
• Ensures the proper transcription of trial court proceedings for use by the Court of Appeals.
• Applies and adheres to the Muckleshoot Code of Laws as well as the rules and procedures of the Tribal Court.
• Provides information and relevant documents to patrons of the court as requested and appropriate.
• Maintains and updates the Muckleshoot Code of Laws as changes are made, providing copies to spokespersons, patrons, and/or departments as appropriate.
• Performs a wide range of office and field duties as part of the Tribe’s commitment to community service and the well-being of its members, which may or may not be related to regular responsibilities.

Education, Experience, and Training:

High school diploma or equivalent and two years of related work experience in a legal setting. Two years of college coursework may be substituted for the two years of experience.

Specific Skills, Knowledge, and Abilities Required:

• Knowledge: Current office practices and procedures, basic arithmetic, tribal codes and resolutions, civil and juvenile court procedures, and judicial terminology.
• Skills: Operation of office equipment including computers and software (MS Word, MS Excel, PowerPoint, and court databases), typing with a minimum of 50 words per minute with accuracy, effective oral and written communication, and strong interpersonal skills using tact, patience, and courtesy.
• Abilities: Write legibly with proper grammar, punctuation, and spelling; maintain effective working relationships; work professionally and confidentially; maintain records and prepare reports; multi-task and manage time effectively; work flexible hours as needed.

Physical Requirements:

• Continuously uses near and distance vision and listens.
• Frequently sits for long periods, stands, walks, and talks.
• Manual dexterity for computer work and routine paperwork.
• Occasionally lifts, carries, and/or pushes/pulls up to 25 lbs.
• Occasionally bends at the waist, crouches, twists, kneels, and/or reaches with hands and arms.

Licenses or Certifications Required:

Current and valid Washington State Driver’s license.